Homeschool Planner - article keeping In Schools
Hi friends. Yesterday, I learned about Homeschool Planner - article keeping In Schools. Which is very helpful in my experience so you. article keeping In SchoolsOver the years, Nigerian school administrators, especially, the lslamiyyah schools had paid Lip services to the permissible holding of records. All these schools do is simply teach and graduate students. However as observed by Nti, (2000:12) in 1964, a headmaster of one original school in our neighboring Bauchi State was faced with one serious experience. A form containing many questionnaires about one of the old pupils of the school who was nominated to be appointed as the chairman of the Federal group aid Commissioner was given to him to complete. The pupil graduated many years before the headmaster even went to original school. Therefore, the headmaster did not know the man personally and did not know what to write about him.
What I said. It is not the conclusion that the real about Homeschool Planner. You check this out article for information on an individual need to know is Homeschool Planner.Homeschool Planner
The only solution available to the headmaster was to turn to the school records. The school records showed the year the pupil was admitted, the year he passed out, the records of his good schoraly performance, records of every year prizes given to the pupil among others.
It was these records that helped the headmaster to correctly and accurately filled the form that assisted the person to be successfully appointed.
Definition Of Concepts
School records keeping: This view according to Nti (2000:12) is the history of the school kept systematically. This means that the systematic increase of the school at discrete points in time need to be fully recorded and kept by school administrators. It is the authentic register of instruments of officials accounts of transaction or accurance which are preserved in the schools office (Olanrewaju 200S).
Aleiyideino Sc et al (202) defined record as a written statement about a happening. School record holding according to these scholars are records that give a lot of facts about the school that will enable the authority to take decisions and asses the enlarge of the school. Head of School shall refer to both head instructor and principal.
Student: It shall be used to refer to both pupils and students. These records according to Dibu-Ojerinde,00 and Tukur(ed) (2005:21) classified school records into (a) Statutory Records (b) schoraly Records (c) Finance Records (d) Staff Record(e) general Records.
Also linking Muslim schools to the kind of voluntary agencies concerned in educational development, Eke, et al (2000:46) explained that the Izalatil bid'a Wa Iqamatis Sunnah group, the Jama'atu Nasrul Islam, is the Islamic Trust of Nigeria (Itn) among others have contributed immensely not only to the improvement of study but also to permissible school records holding in Nigeria. Here cognitive and efficient domains are extremely exhibited unlike group schools that deal with only cognitive domain.
It is in light of the above that we are going to discuss the classification of school records as listed by Dibu-Ojerinde 0.0 and Tukur H.as follows:
A). Statutory Records
1. Admission Register
This is a register of admission, enlarge and seclusion of students, it should comprise the following particulars about the admitted students.
(a) Admission number (b) Name in full (c) Sex (d) Name and address of parent/guardians (e) Day Month and year of birth (f) old school attended (g) Last class read (h) Day, month, class, of admission (i) Records of enlarge (j) date of leaving school (k) surmise for leaving etc (1) transfer certificate number.
All the entries should be hand-written and corrections should be made in such a way that the original entry and the revision are both clearly distinguished. It should be kept for not less than fifteen (15) years from the date of last entry.
2. Attendance Register.
This is register that is kept for each class containing the particulars in respect of every learner until such learner leaves the school. Students' regular attendance or otherwise can be traced here easily, it should comprise (a) Admission number (b) Name in full, sure name first etc.
3. Log Book.
This book contains records of prominent events happening in the school. The history of the school can be compiled from this record. It should be kept under lock and key.
4. Visitors Book
This is a record showing names, address of all prominent visitors to the school as well as the purpose of such visit.
5. Punishment Book
The study law permits only the head of school or his representative to impose corporeal punishment on erring students. A permissible reoord is kept containing (a) The name of the offender (b) The date of such punishment (c) The nature of offence (d) the person who administered the punishment etc.
This record helps to protect the teachers against aggrieved parents. It can serve as discover for the school to trace the trend of such students.
6. study Law
The school should keep study Law with its regulations to help the school in operating in line with such regulations.
7 National policy On Education
Each school must have a copy of the National policy on Education.
8, Inspection record File
This is a record containing the reports of visits to the school by inspectors as it helps during follow-up inspections.
9. Staff Duty Book.
This is a record that shows a brief record of happenings in the school on daily basis. In secondary schools, the perfects also write daily record in prefect duty book.
10. Minutes Of Meeting Book
There should be a hard cover book to be used for recording of minutes of meeting for easy reference to the decisions taken in meetings.
B). schoraly Record
i) popular ,favorite copy of syllabus
ii) schoraly Syllabus files
1. popular ,favorite Syllabus:
Academic programme of institutions are based on popular ,favorite syllabus of the policy to be run, it could be original school syllabus, Nti syllabus for teachers colleges, Waec/Neco syllabus etc. The school need a syllabus to follow.
2. Task Of Work
This is the aspect that breakdown the syllabus into teaching units. It is broken down into topics, execution objectives, etc. Lit has to be kept by every instructor to be marked and endorsed by the headmaster.
3. record Of Work Book
This aspect supplementary break down the Task of work into weekly records of what the instructor has taught. It should be kept by teachers and cheeked and endorsed by the headmaster.
4. Chapter Note Book
One may call it Chapter plan, it is like the site plan for the architect. It is prepared so that you ensue it without forgetting a process. It reduces your vigor of remembering the next step to do while teaching. It should comprise topic, date, time of the day, duration of the lesson, age, sex, and class. Others includes: aims and objective, old knowledge introduction, presentation evaluation and conclusion.
5. Marks Books
This is used in compiling continues evaluation (Ca) record. It is used to build up Ca as it is either on weekly, fortnightly or monthly as the case may be.
6. Continuous evaluation Dossier/Report Sheet
Schools used C.A dossier for examination records for every student. Two copies are needed for a student, one for the school and someone else one for the student. It should comprise cognitive, affective and psychomotor domains of the student.
7. School Time Table
This shows the daily activities of the school, class by class, duration by duration and the names of teachers handling them. It sums up the number of duration allocated to a branch and the number of subjects arid periods taught by a instructor in a week.
8. Chapter Attendance Register
It is kept by the class captain of each branch to be signed at the end of the duration by teachers. It can cheek teachers who do not go to classes as and when due
9. transfer Certificate
This is in a booklet form issued to students who leave the school before getting to the concluding class. It helps both the school releasing the students and the schools receiving students.
10. Leaving Certificate
Unclaimed certificates testimonials etc should be kept under key and luck
11. Files For schoraly Records Of dissimilar branch Matters Need To Be Kept
C). Finance Record
The school needs inventory records such as:
i. Wage and payment voucher:- these are kept in labeled files to show Wage payment and other payments made in the school.
it School fees register:- It is kept to give the financial transactions in the school. It gives facts about revenue and expenditure items. It promotes responsibility and prevents corrupt and sharp practices.
iii. Fees receipts:- It is issued to students as they pay fees while the duplicates is kept for auditor and inspectors.
iv. Cash Book:- It shows the receipts and payments of the school.
v. Ledger Book:- It is used to record all the debit and credit transacts of the school.
vi. Bank Reconciliation to Reconcile the School Transaction with the bank (to come into agreement)
vii. Stock Book:- It is used to keep the inventory of the landed property and other assets of the school with liabilities shown.
viii. I.O.U Book:- This is used to aid short term financial aid to staff, payable on payment of salary.
D). Staff Records:
i. Staff Time Book:- This is for staff attendance, it shows the tune each staff come to school (late corners cab be legitimately detected)
ii. Staff movement Book:- This is the record that indicate when staff move out of the school during school hours and when they returned.
iii. Staff Confidential Report: (Annual evaluation record Form-Aper Form) This is used for staff promotion and reward.
iv. Staff Files: Each member of staff should have a personal file, which comprise the record of aid with permissible references.
v. Staff List:- List of staff suppose to be kept together with the school organization.
vi. Files on branch matter in the accounts need to be kept
E). Ejgeneral Records:
A school also need the following records:
i. Parents Teachers connection Minutes book
ii. Parents Teachers connection inventory Book
iii. Board of Directors minutes Books
iv. Suggestion files and Box
v. study Book or Internal Circular File
vi. Correspondence Files on discrete Subjects
Importance Of record holding In The Schools
The significance of record holding in schools according to Olgboye Cited in Olararenwaji I.T (2009:1) and Dibu Ojermde and Tukur (ed) (2005:27), include;
1. It tells the history of the school
2. It facilitates continuity in the school administration
3. It facilitates and improve the provision of efficient advice and counseling aid for students in the group career domains
4. Provides facts needed on ex-students by higher and other related custom and employers of labour for admission or placement.
5. Facilitate the supply of facts to parents or guardians for efficient monitoring of the enlarge of their children in school or performance.
6. Provides data needed for planning and decision making by school authority
7. Provide' a basis for the objective evaluation of the state of teaching and learning in the school, together with staff and students execution by supervisors and inspectors.
8. supply facts for the school community, the general public, employers, researchers for the advancement of knowledge.
9. It ensures that the headmaster keeps strictly to the study regulations.
10. School records can be used as reference materials for both the teachers and the administrators.
Abuses Of School Records
Some time according to Aleiyideino, Sc et a! (2000:79) some school abuse records holding by:
1. Non availability of records:- They do not keep such records and cannot produce same when the need arise.
2. Qoute of storage:- Some school have these records but are not properly stored according to branch matter.
3. Ignorance on the part of head teachers:- Some head teachers are not even aware of the significance of records holding in school or how to even keep these records.
4. Poor supervision by Head instructor or supervisor:- Some Head teachers do not keep records because no body request for such records.
5. If the facts given are false or incomplete, it cannot give us precise facts needed.
Conclusion:
This means that we must know the significance of holding records and with true and unblemished facts This will enable our schools to be up to date and answer to any examine or fill any form about our school without difficulties.
Reference:
Olanrewaju, I.T (2008) significance of record holding In School" being Paper Presented to the department of Phe University of Ilorin Pp 1-10.
2. Aleiyideini, Sc et al (2002)"Record Keeping" in Nti (2002) School supervision policy Book On study pp 69-78
3. Eke E(2000)"School supervision and Management" In Nti (2000) study Cycle 4. Pp 12-13
4. Dibu Ojerinde, 0.0 and Tukur, H (2005) "Record Keeping" Inspection by hand in Nti Pgde by Dls. Pp2 1-27.
By
Mal. Abdulkarim N. Bello
College Of Education, Jalingo
Taraba State, Nigeria.
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